Passed Hors d’oeuvres or Stationed Food-Which is Right For Your Party?

Passed Hors d’oeuvres or Stationed Food-Which is Right For Your Party?

Are you feeling overwhelmed by planning your catered event?  We’ve all been there.  Hiring a professional catering service in NYC is, in itself, already a HUGE deal! And then when it comes to all of the planning and decisions it requires, like whether to serve passed hors d’oeuvres or to opt for food stations, how everything will look, etc… the stress can really escalate.

Whether it’s a private party, corporate cocktail reception, or holiday celebration, planning an event can be a daunting task. Don’t worry, we’ve got you covered! Check out our top tips to guide you through the process with ease.

1-Set a Budget

Setting a realistic budget for your event is essential to ensure that you can cover all of your costs without overspending. Include things like catering, venue rental, decorations, equipment rental, entertainment, and any other services or products needed for the event. Have an estimated cost for each item and determine how much you’re willing to spend on each one.
This will help you stay within your budget and avoid surprise costs.

2-Review your guest list

Once you have a budget in mind, it’s time to review your guest list. This will help you determine how much food and drinks you’ll need to provide for your guests.
Don’t forget to include any special dietary requirements so that you can be sure to have options available for everyone attending the event.

3-Find a venue

When planning a catered event, the first step is to find the perfect venue. There are hundreds of venues in New York City so it can be a little overwhelming to find the ideal one. The good news is there are lots of online resources that can help you narrow down your search. When researching venues, consider things like available space, ease of access, and any services that might be included like catering and AV

4-Choose the right catering service

When it comes to choosing a caterer, you want to make sure you pick the right one for your event. Start by researching New York City catering companies and narrow down your search based on the type of food you’re interested in as well as your budget and any special requests.
Review catering websites, social media, and menus to get an idea of the type of food they offer and make sure it aligns with your event’s theme and vibe.
And don’t forget to read reviews from previous clients to get an idea of the quality of their food and service. The more information you gather, the easier it will be to make a decision.

5-Discuss menu options with your caterer

When it comes to planning a catered event, food is one of the most essential details. Don’t be afraid to discuss various menu options with the caterer – they’re the experts and can provide helpful suggestions. Maybe you’re looking to serve vegan or gluten-free menu items. Or perhaps there are specific cultural considerations. Whatever the case may be, the caterer should be willing to work with you to create a delicious and inclusive menu that all of your guests can enjoy.

6-Do a site visit with the caterer

It’s important for the caterer to meet with you at the venue where your event will be. The goal of a site visit is to establish the flow of the event, determine the layout (like where the bar will be), review load-in and load-out times with the building, and determine the equipment needed.
A thorough site visit will help to avoid surprises on the day of the event!

7-Establish an event timeline

Creating an event timeline will help you ensure that your event runs smoothly and on time. Your catering company should work closely with you to create a timeline for your event. The caterer will typically do this at the site visit.
The timeline should include details like expected arrival times of guests, when the food should be served, when speeches or presentations should take place, as well as when entertainment and/or activities should begin. This will help you stay organized and on track.

8-Plan out the decor and equipment

Decorations can make or break an event, so it’s important to plan out the decorations ahead of time. From table settings and centerpieces to lighting and props, you want to create an atmosphere that brings your event together.
Most New York City catering companies will coordinate and order all of the basic rental equipment needed for your event. This includes items like glassware, plates, flatware, tables, chairs, and linens. Make sure to discuss these items with your caterer ahead of time so that you have everything you need for your event.

Now that you have our top tips you’re one step closer to planning your special occasion.
Contact us for a custom proposal and to start planning an unforgettable catering experience for you and your guests.

5 Reasons Your Event Needs Full-Service Catering

5 Reasons Your Event Needs Full-Service Catering

Are you feeling overwhelmed by planning your catered event?  We’ve all been there.  Hiring a professional catering service in NYC is, in itself, already a HUGE deal! And then when it comes to all of the planning and decisions it requires, like whether to serve passed hors d’oeuvres or to opt for food stations, how everything will look, etc… the stress can really escalate.

Whether it’s a private party, corporate cocktail reception, or holiday celebration, planning an event can be a daunting task. Don’t worry, we’ve got you covered! Check out our top tips to guide you through the process with ease.

1-Set a Budget

Setting a realistic budget for your event is essential to ensure that you can cover all of your costs without overspending. Include things like catering, venue rental, decorations, equipment rental, entertainment, and any other services or products needed for the event. Have an estimated cost for each item and determine how much you’re willing to spend on each one.
This will help you stay within your budget and avoid surprise costs.

2-Review your guest list

Once you have a budget in mind, it’s time to review your guest list. This will help you determine how much food and drinks you’ll need to provide for your guests.
Don’t forget to include any special dietary requirements so that you can be sure to have options available for everyone attending the event.

3-Find a venue

When planning a catered event, the first step is to find the perfect venue. There are hundreds of venues in New York City so it can be a little overwhelming to find the ideal one. The good news is there are lots of online resources that can help you narrow down your search. When researching venues, consider things like available space, ease of access, and any services that might be included like catering and AV

4-Choose the right catering service

When it comes to choosing a caterer, you want to make sure you pick the right one for your event. Start by researching New York City catering companies and narrow down your search based on the type of food you’re interested in as well as your budget and any special requests.
Review catering websites, social media, and menus to get an idea of the type of food they offer and make sure it aligns with your event’s theme and vibe.
And don’t forget to read reviews from previous clients to get an idea of the quality of their food and service. The more information you gather, the easier it will be to make a decision.

5-Discuss menu options with your caterer

When it comes to planning a catered event, food is one of the most essential details. Don’t be afraid to discuss various menu options with the caterer – they’re the experts and can provide helpful suggestions. Maybe you’re looking to serve vegan or gluten-free menu items. Or perhaps there are specific cultural considerations. Whatever the case may be, the caterer should be willing to work with you to create a delicious and inclusive menu that all of your guests can enjoy.

6-Do a site visit with the caterer

It’s important for the caterer to meet with you at the venue where your event will be. The goal of a site visit is to establish the flow of the event, determine the layout (like where the bar will be), review load-in and load-out times with the building, and determine the equipment needed.
A thorough site visit will help to avoid surprises on the day of the event!

7-Establish an event timeline

Creating an event timeline will help you ensure that your event runs smoothly and on time. Your catering company should work closely with you to create a timeline for your event. The caterer will typically do this at the site visit.
The timeline should include details like expected arrival times of guests, when the food should be served, when speeches or presentations should take place, as well as when entertainment and/or activities should begin. This will help you stay organized and on track.

8-Plan out the decor and equipment

Decorations can make or break an event, so it’s important to plan out the decorations ahead of time. From table settings and centerpieces to lighting and props, you want to create an atmosphere that brings your event together.
Most New York City catering companies will coordinate and order all of the basic rental equipment needed for your event. This includes items like glassware, plates, flatware, tables, chairs, and linens. Make sure to discuss these items with your caterer ahead of time so that you have everything you need for your event.

Now that you have our top tips you’re one step closer to planning your special occasion.
Contact us for a custom proposal and to start planning an unforgettable catering experience for you and your guests.

2024 Catering Trends That’ll Transform Your NYC Event

As we look into what 2024 holds for events, it’s clear that the New York City catering & events scene is about to get even more exciting. From plant-based foods, to fusion flavors, to interactive food stations, caterers in New York are going to take you on a delicious adventure. We’re going to dive into what’s in store for events in the Big Apple.

1-Interactive Food Stations

When it comes to food, it’s not just about what you eat, but how you eat it. In 2024 we’ll see a rise in interactive dining experiences at catered events that blur the lines between food and art. Instead of just serving plated meals, New York City caterers will offer live cooking stations, pop-up bars, and sensory booths that let guests customize their own food and drinks.

A survey by Eventbrite found that 75% of Millennials prioritize experiences over things and are willing to pay more for unique and memorable events. By incorporating interactive elements into your event, you can create a sense of excitement and participation for your guests.

2-Plant Based Foods

If you’re planning an event it’s very likely that some of your attendees will have dietary preferences and/or restrictions such as vegan, gluten-free, and dairy free.  Not to worry, because plant-based foods will rise to the challenge in 2024. A study by Upfield Professional 85% of consumers are interested in trying plant based foods.

At Sweet Basil we’ve had a significant increase in requests for vegan food over the past couple of years. I’m not talking about packaged plant based foods (like the Impossible Burger) that hit the market hard.  People are looking for delicious, freshly made vegan canapes and dishes. We’ve leaned into this demand and made it a goal to create plant-based foods that appeal to both vegans and meat-eaters, like our  butternut squash tostadas, miso & sesame  roasted portobello skewers & mini cauliflower tacos (pictured above).

3-Fusion Catering Menus

Fusion catering, the blending of different culinary traditions and techniques, will also gain popularity in 2024. New Yorkers are always looking for new and exciting food experiences. Expect caterers to push the boundaries with bold and creative flavor combinations. Imagine trying a Korean bulgogi taco, a Mediterranean-style pizza, and a Thai-inspired cocktail all at one event. This trend not only offers a variety of flavors but also celebrates diversity and inclusivity through food. It’s a great way to bring people together and create a multicultural experience for your guests.

4-Eco-friendly Event Equipment

No one wants to leave a party feeling guilty about the waste they’ve generated. That’s why sustainability will be a major concern for caterers and hosts alike in 2024. According to a report by the World Wildlife Fund, an estimated 1.3 billion tons of food are wasted globally each year, causing significant environmental damage and economic loss.

To avoid contributing to this problem, New York catering companies are adopting various green initiatives, such as sourcing locally grown and organic ingredients, composting food scraps, and using biodegradable packaging. Bamboo disposable cocktail plates & cutlery have become a popular option at events in place of plastic or china.  By choosing a caterer that values sustainability, you can show your guests that you care about the planet as well their appetites.

5-Desserts That Go Beyond Cake

Let’s be honest, when it comes to events, dessert is often overlooked.  In 2024, NYC caterers will take this to a whole new level with innovative and Instagram-worthy sweets. From donut walls and cotton candy clouds to nitrogen ice cream stations and edible flower lollipops, these desserts are both delicious and a visual feast. Social media has made food presentation increasingly important, and catering companies are taking note by creating stunning desserts that are both delicious and photogenic.

6-The Rise of Social Media & Catered Events

In today’s digital age, social media plays a significant role in how we experience events. Some New York caterers are leveraging this trend by creating Instagrammable moments and incorporating social media elements into their services. In 2024, expect to see more catered events with unique hashtags and live-streaming of food preparation. These digital touches not only add an interactive element but also increase the reach and exposure of your event.  So make sure you choose a caterer who understands the importance of incorporating these digital elements into your event for maximum impact.

In conclusion, 2024 will be an exciting year for catering. With a focus on sustainability, interactive food experiences, fusion menus, and innovative desserts, New York City caterers are finding new ways to elevate the event experience for their clients.

Cheers!

We’d love to make your next event a success.

Get in touch with us to start planning your event!

xo,

Sweet Basil Catering